ZAIN1616 - Contracts Compliance Team Leader

  • Operation
    Zain Sudan
  • Division
    Finance
  • Location
    Sudan - NA
  • Closing Date
    23-Apr-2025
About Zain
Zain is the pioneer of mobile telecommunications in the Middle East. We began life in 1983 in Kuwait as the region’s first mobile operator, and since the initiation of our expansion strategy in 2003, we have expanded rapidly. Read more here: https://zain.com/en/about-us/overview
About the Role

 

Department/Section: Corporate PMO & Contracts 

Job Title:       Contracts Compliance Team Leader             

Reports to:     Contracts Administration Manger                             

Job Purpose:

The Contracts Compliance Team Leader position helps in administration the whole compliance process and ensuring all the contracts and payments are as per the appropriate regulations and procedures required in coordination with Requesting Departments and Drafting Department.

The Contract Compliance Team Leader position is responsible of managing the process of administering, and archiving (physical and electronic) all Contracts and payments collaboration with all Zain Sudan departments and ensuring compliance of contractual terms and conditions.

Key Tasks/Accountabilities

  • Lead a team to ensure that all Contracts and Change Requests records (Data) are uploaded in Contract Administration System following required processes

  • Lead a team of outsourced Contract compliance specialists by coaching, developing and driving the vision of the team.

  • Ensure that all Contracts and Change Requests are Archived electronically in EDMS and Physically filed following required processes

  • Carry out the process of quality control in the ERP System Contract Module to ensure the accuracy of the contract documents and attached annexes ensure compliance to Contract Terms and Conditions and Company purchasing policy, and examined the Contract execution. 

  • Review Contracts/Change Requests Data Base with the EDMS and generate a monthly report on Zain Contracts status in terms of Active and Inactive Contracts conduct analysis and make initial recommendations i.e vendor performance and contract renewal.

  • Follow up the review process of all Zain SD Payments against Contract forecasted cash flow and ensure compliance to Contract Terms and Conditions and Company purchasing policy, and examined the Contract execution.

  • Ensures that all Zain SD Payments have been updated in the Contract Administration System along with their PO number and actual amount

  • Notify Requester / supplier/purchasing specialist formally where issues/ special circumstances or breaches of contract have taken place.

  • Create and generate semiannual report on Company contractual commitment

  • Prepare any required Contract reports for Procurement, Requester, internal external auditors and top management.

  • Ensuring all financial and Contractual commitments has been properly met at the end of each Contract.

  • Assisting in the preparation of external project reviews and project audits relying on the historical data of project execution against forecasted execution and advise managers at all levels on appropriate steps to take to achieve compliance and meet agreed standards

  • Regularly updating Directors to make sure that all issues of noncompliance are raised with the relevant managers

  • Any other Contract Compliance issues requested by the Contract Administration Manager and Corporate Project Management Office Senior Director. 

 

Dimensions:

  • Report to Contract Administration Manager

  • Accountable for effective Contracts / Change Order Database management and ERP System

  • Responsible for policy and procedure setting, execution and adherence.

  • Contracts Quality assurance and Control

  • Working as a contract compliance requires a degree of customer support skill, ensuring internal and external client relations are running smoothly when it comes to contract drafts and negotiation

What We Need From You

PERSON SPECIFICATION

Qualifications/Experience:

  • Bachelor’s degree within Law/ Engineering/ Business Administration.

  • 3-5 years experiences in managing Contracts/Procurement and Project management

Knowledge:

  • Fluent in Arabic and English Language,

  • Contribute to the effectiveness of the organisation in project management

  • Good knowledge and understanding of procure to pay (PTP) cycle and the related procedures, instructions and guidelines.

  • Good decision-making skills are critical in resolving conflict or infringements that arise from existing contracts in the business unit.

  • Able to manage large portfolio/heavy workload and to deal with competing demand from various departments

  • High level of competency with spreadsheets, database and accountancy-based IT

  • Writing, reporting and editing skills including the ability to present information in a coherent manner

Skills:

  • Financial Management

  • Performance Management

  • Oral Communication

  • Written Communication

  • Negotiation

  • Technology Application

  • Policy and Regulations Setting

  • Highly developed skills in use of relevant IT packages including Excel. Word, PowerPoint etc.

Key Behaviours for Success:

•           Developing Talents

•           Visioning and Inspiring

•           Achievement Driven

•           Information Seeking

•           Team Management

•           Problem Solving and Creativity

About Application Process

If you meet the criteria and you are enthusiastic about the role, we would welcome your application. To complete the application you would need the following document(s):

  1. Resume/CV
  2. Passport-size photograph
  3. Highest Education Qualification
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